Public Access to Records

  • The Board of Education has designated District Clerk, Laura Smith, as the Records Access Officer who shall have the duty of District response to public requests for access to records.  Ms. Smith is located in the District Office at the MS/HS, 26 Institute Street, Frewsburg, NY 14738.  Ms. Smith's telephone number is 716-569-7041 and her email address is lsmith@frewsburgcsd.org.

    Request for Public Access to Records
    The Central Office is designated as the location where records shall be available for public inspection and copying.  The District will accept requests for public access to records and produce records during all hours it is regularly open for business.  

    1. The District requires that a request be made in writing.
    2. A request shall reasonably describe the record or records sought. Whenever possible a person requesting records should supply information regarding dates, file designations, or other information that may help to describe the records sought. 
    3. The District requires a person requesting lists of names and addresses to provide a written certification that they will not use the lists of names and addresses for solicitation or fundraising purposes and will not sell, give, or otherwise make available the lists of name and addresses to any other person for the purpose of allowing that person to use the lists of names and addresses for solicitation or fundraising purposes. Please note that if an individual requsting this information fails to provide this certification, the Frewsburg Central School District will deny access to the names and addresses based on an unwarranted invasion of personal privacy. 

    Requests for Public Access to Records via E-mail
    If the District has the capability to retrieve electronic records, it will provide such records electronically upon request.  

    Subject Matter List (Updated 4/22/2022)
    Accident Reports – Student and Workers’ Compensation
    Accounts Payable Records
    Annual District Budgets
    Annual Financial Reports
    Appropriation and Expense Ledgers
    Archival and Memorabilia
    Asbestos Abatement Records
    Attendance Reports
    Audit Reports
    Bank Security and Journals
    Bank Statements and Receipt Books
    Basic Educational Data System (BEDS) Reports
    Bidding Records
    Board of Education Minutes – Work Sessions, Regular and Special 
    Board of Education Minute Supplements
    Bond Issue Information
    Bond Registers
    Building Health Inspection Reports
    Building Project Reports
    Capital Outlay Project Records
    Capital Improvements Project Records
    Census Reports
    Centralization Information
    Civil Service Records and Reports
    Debt Statements
    District Educational Plan and Curriculum
    District Newsletters
    Employment Certificates
    Employee Contracts and Negotiations
    Employee Earnings Reports
    Equipment Inventories
    Extra-classroom Activities Fund Records
    Federal Aid Records
    Fire Drill Reports
    Fire Inspection Reports
    General Ledger
    Grant Records
    Health Insurance Records
    Insurance Policies
    Journals of Original Entry
    Lead Testing in Water Results
    Legal Cases
    Minutes of District Annual Meetings
    Payroll Records
    Personnel Records
    Policy Manual
    Property Deeds
    Purchasing Records
    Record of District Disbursements
    Record of District Elections
    Records of Special District Meetings
    Regents Examination Records
    Retirement and FICA Reports
    Sales Tax Records
    School Budget Records
    School Calendar 
    School District Contracts
    School Lunch Records
    Social Security Reports
    Staff Reports
    Standardized Test Scores (Group)
    State Aid Records
    State Education Reports
    Student Driver Education Reports
    Student Health Records
    Student Records, Other
    Tax Collection Records
    Transportation Records
    Treasurer’s Reports and Receipts
    Tuition Records
    Yearbooks

    Fees
    There will be no fee charged for the following:

    1. Inspection of records;
    2. Search for records;
    3. Certification of documents;
    4. Copies of documents which have been printed or reproduced for distribution to the public.

    The District will charge a fee of twenty-five cents ($.25) per photocopy not exceeding 9x14 inches except when a different fee is otherwise prescribed by statute.

    The Frewsburg Central School District will respond to a request within five (5) business days of the receipt of a request.  Should all or part of the request need to be denied, the Frewsburg Central School District will respond in the manner set forth by the rules and regulations stipulated by the Committee on Open Government.  Further information is available on the website for the Committee on Open Government.

    Appeals
    Any person denied access to records may appeal within thirty (30) days of a denial.  Appeals should be directed to the following:

    Mrs. Shelly O'Boyle
    Superintendent
    Frewsburg Central School District
    PO Box 690
    Frewsburg, NY 14738

    Frewsburg Central School District Application for Public Access to Records